Homecare Scheduling Software - CareSmartz360

Scheduling

Scheduling

Simpler, faster, and more accurate scheduling.

  • Multiple calendar views for greater flexibility
  • Color coded visit/shift entries
  • Schedule by client and/or caregiver
  • Simple drag and drop functionality
  • Recurring visit/shifts in one entry
  • Rapidly fill open shifts & manage caregiver cancellations
  • Map and directions to the client’s home
  • Ad-hoc scheduling for caregivers to create one-time shifts
  • Print daily, weekly, and monthly schedules
  • Notification to caregivers for open & canceled shifts

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Easy scheduling calendar view in CareSmartz360

Homecare Scheduling Software - CareSmartz360

Electronic Visit Verification

Electronic Visit Verification

Electronic time tracking and much more.

  • Automatically calculate caregiver work hours based on clock-in and clock-out times
  • Monitor the real-time location of caregivers during their shifts through the EVV system
  • SMS and Email Alerts are automatically sent to the caregiver and office staff when the caregiver fails to show up on time
  • Enable caregivers to log expenses, mileage, and care plan tasks associated with a shift using telephony prompts
  • Enable bi-directional messaging between office staff and caregivers using telephony
  • Tight integration with scheduling, billing, and payroll processes ensures accurate and efficient calculations for client billing and caregiver payroll

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Caresmartz Home Care Agency App

Agency App

Agency App

Our Agency mobile application aims to empower office staff and facilitate home care agencies to manage their business on the go.

  • More control over business activities
  • Organize daily tasks on-the-go
  • Smooth and easy communication
  • Simplify caregiver management
  • Real-time access to schedules
  • Communicate via emails, phone calls, and text messages
  • Integrated EVV functionality
  • Chat feature to access support and help center
  • Caregiver location tracking

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Caresmartz Home Care Agency App

Custom Forms

Custom Forms

Custom Forms

Need a specialized tool that gets rid of paper and tailors everything just the way your business requires? Take a deep breath and focus on the big picture while CareSmartz360 Custom Forms handles it all for you.

  • HIPAA Compliant Forms
  • Customize your Forms
  • Drag, Drop, and Design
  • Set-Up Access Permissions
  • Fully Integrated
  • Save Data from Past Assessments

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Home Care Scheduling Software - CareSmartz360

Caregiver Portal

Caregiver Portal

Easy online access gives caregivers access to important information.

  • Review schedules and client service plans
  • View pending responses to open shifts offers
  • View training reports
  • Access Telephony ID and expense codes
  • Gateway to the CareSmartz360’s Learning Management System

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Home Care Scheduling Software - CareSmartz360

Caregiver search

Caregiver Management

Caregiver Management

Streamline client management with fast and easy access to all information.

  • From one screen instant access to a caregiver’s complete record including availability, schedules, pending responses to open shifts, skills and requirements, and client compatibility rating
  • Caregiver management provides important HR details such as contact history, training reports, compliance tracking, hire history, pay rates, personal details, and emergency contact information
  • Create a quick schedule directly from the caregiver’s record

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Caregiver Management Software - CareSmartz360

Caregiver App

Caregiver App

CareSmartz360’s mobile app for caregivers is perfect for employees and staff who spend a lot of time in the field. The mobile app is role and permission-based. Following the initial login, users are redirected to the landing page corresponding to their user role, where they can access information based on the privileges assigned to their role.

  • Centralized document management
  • Multilingual support for effortless communication
  • Scheduling calendar to facilitate better planning
  • View client details and care plans on the go
  • Client and referral source lead management
  • GPS enables clock-in/clock-out & telephony
  • Ad hoc schedules for caregivers to create shifts on their own
  • Caregiver schedules and hours summary
  • Shift tasks and statuses to stay updated
  • Push notifications to receive important updates
  • COVID-19 pre-screening module
  • Offline mode & alerts

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Caregiver Management Software - CareSmartz360

Home Care Computer Software - CareSmartz360

Reports

Reports

Most comprehensive reporting in the industry!

  • Scheduling
  • Client Management
  • Caregiver Management
  • Finance & Accounting
  • Marketing
  • HR & Training

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Home Care Billing Software - CareSmartz360

Billing

Billing

A feature-rich billing solution to get you paid faster.

  • Streamline billing for enhanced efficiency
  • Process billing with accuracy in minutes
  • One click “Batch Billing” capability for easy invoicing
  • Automated and convenient invoicing
  • Easier payment collection
  • Multiple actions with invoices to help you keep track
  • Export your invoices to QuickBooks easily
  • Adjust the invoice, provide discounts, and get total control

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Home Care Billing Software - CareSmartz360

Home Care Payroll - CareSmartz360

Payroll

Payroll

Calculate and process employee payroll automatically.

  • Automated payroll processing
  • Save Payrolls as Drafts and return to it later
  • Export Payroll to QuickBooks or as an ADP or CSV file
  • No more looking up rates for employees and laborious pay processing
  • Process payrolls in a batch filtered by employee type, date range, services, etc.
  • Calculate caregiver payroll based on approved schedules, expenses, and caregiver/client pay rates

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Instant Accessible Software for Home Care Agencies - CareSmartz360

Client Management

Client Management

Streamline client management with fast and easy access to all information.

  • From one screen instant access to a client’s complete record including contact history, lead source, payer information, client bill rates, caregiver skills and requirements, caregiver compatibility and recommendations, assessments and service plans
  • Manage client/caregiver specific bill and pay rates
  • Create a quick schedule directly from a client’s record

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Instant Accessible Software for Home Care Agencies - CareSmartz360

Caregiver Portal - CareSmartz360

Client & Family Portal

Client & Family Portal

CareSmartz360 offers a dedicated Client & Family Portal with an adaptive design, ensuring a seamless user experience on mobile and tablet devices. This portal lets clients and their family members access important information about schedules, invoices, and agency announcements. It also provides a convenient way to contact the agency and provide feedback regarding caregiver visits. This portal is built on the idea that information should be transparent and easily available to clients.

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Home Care Management Software - CareSmartz360

Caregiver and Staff Training

Caregiver and Staff Training

Well trained caregivers and staff provide a higher quality of care to clients.

  • Complete Learning Management System
  • Available online 24/7
  • Assign caregivers and staff online courses
  • Courses assigned and course status are tracked and stored in the caregiver’s/staff member’s HR record
  • Comprehensive reporting

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Home Care Management Software - CareSmartz360

Home Care Business Software - CareSmartz360

Client Assessment and Care Plan

Client Assessment and Care Plan

No more paper-based assessments and care plans!

  • Automatically calculates required level of care
  • Automatically generates client’s service plan
  • Variance report to quickly view changes between last assessment and current assessment
  • Complete assessments online or offline in client’s home using a laptop or mobile device
  • Assessments completed while offline automatically sync with client’s record when internet connection is established

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Caregiver Portal - CareSmartz360

Client & Payer Registers

Client & Payer Registers

A comprehensive financial view of client’s and payer’s account details.

  • Client Account Register – comprehensive account details including posted and non-posted payments, total and applied deposits, credits and adjustments, refunds, and balance
  • Client Payment Register – apply payments, deposits, credits and adjustments, and refunds against a client’s invoices
  • Payer Payment Register – apply payments against payer’s invoices

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Caregiver Portal - CareSmartz360

Homecare Scheduling Software - CareSmartz360

Payer Management

Payer Management

Save time and redundancy by not having to add identical payer information over and over again.

  • Add commonly used payers such as hospitals, insurance companies, Medicare, and Medicaid
  • When adding a payer to a client’s record, begin by searching the list of current payers
  • Select a current payer or add a new payer
  • Payer information automatically populates in the client’s record

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Home Care Business Software - CareSmartz360

Human Resources

Human Resources

Streamline staff management and time consuming HR related activities.

  • From one screen instant access to a staff member’s complete record including contact history, training reports, hire history, pay rates, personal details and emergency contact information
  • Create office schedules for staff to automate payroll calculations and processing

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Home Care Business Software - CareSmartz360

Home Care Business Software - CareSmartz360

Integrated Email & Messages

Integrated Email & Messages

The most efficient way to communicate with caregivers.

  • Email, text messages, caregivers automatic shift reminders and reduce the number of no-shows
  • Send email and bulk text messages to caregivers to quickly fill open shifts or caregiver cancellations
  • Reduces the amount of agency back office support

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Digital Library by CareSmartz360

Digital Library

Digital Library

Ensure everyone in your agency is using the same version of documents, forms, and images.

  • Have a centralized location for organizing, storing and retrieving frequently used documents, forms and images
  • Create an unlimited number of functional areas and folders
  • When a library item becomes out-of-date, archive it and add the updated version

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Digital Library by CareSmartz360

We've just scratched the surface.

Our users reported 95% customer satisfaction in 2023. Schedule a personal walkthrough to see CareSmartz360 in action.

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