AI HubVirginia's Mileage Reimbursement Law for Caregivers
This video covers a key caregiver support regulation: the mileage reimbursement law in Virginia.
Many caregivers use personal vehicles when traveling between clients’ homes, and the Commonwealth mandates reimbursement for mileage to address these costs. CareSmartz360 integrates mileage tracking and reimbursement workflows, making it easier for agencies to support caregivers and stay compliant.
Who we empower every day
By Role
- Agency Owners – Demonstrate support for caregivers, reduce out-of-pocket burden and improve workforce retention.
By Persona
- Supervisors – Track caregiver mileage, trips between visits, and ensure proper documentation for reimbursement.
- Billers – Use integrated mileage logs with payroll and billing data to claim correct reimbursement and maintain records.
- Schedulers – Consider routing and visit distances when assigning shifts to optimize caregiver time and reimbursement cost.
- Caregivers – Benefit from a smoother process for mileage reimbursement, capture travel details via mobile app and avoid manual expense forms.
- On-Call Coordinators – Support caregivers traveling outside typical service zones and ensure reimbursement log is captured.
Virginia’s mileage reimbursement requirement helps agencies demonstrate fair practice and improves caregiver satisfaction. When integrated with agency software that supports mobile tracking, GPS logging, reimbursement workflows and payroll linkage, the process becomes streamlined and auditable.
