Virginia Electronic Visit Verification (EVV)

EVV Model: Open Model | Aggregator: Any Compliant| Implementation Deadline: September 1, 2020

Virginia has received an exemption against good faith effort exemption request.

CareSmartz360 is integrated with the state system. Agencies can use CareSmartz360 as an EVV compliant home care software in Virginia to bill for Medicaid benefits.

Governing Body: Not Available

Questions about EVV?

EVV is still to be implemented in most of the states with different guidelines and regulations. We’re keeping up with the updates related to EVV implementation and if there is something we haven’t included, please share with us. To learn how CareSmartz360 can help in ensuring compliance, please get in touch with us.

FAQs: Virginia EVV Implementation

Centers for Medicare & Medicaid Services does not interpret the EVV requirement to apply to PACE program services. In CMS’s view, PACE is a separate Medicaid benefit listed at section 1905(a)(26) of the Social Security Act, and that provision is not cited in section 12006(a)(5)(C) of the Cures Act.

Yes, Virginia can now implement EVV till January 1st, 2021 as per the approval of Good Faith Effort Exemption Request. Home care agencies in Virginia can implement the same by 2021.

All services requiring an in-home visit that are included in claims under the home health category or personal care services category on the CMS-64 form are subject to the EVV requirement. In addition, services furnished under waivers or demonstration projects that meet the statutory or regulatory definition of a “home health service” or “personal care service” must meet the EVV requirement, even if they are bundled into a different service or furnished through a managed care provider. In other words, if the service includes personal care services or home health services, even if it has a different name or also includes other services, it is subject to EVV.

Section 1903(l)(5)(A) provides that the system must be able to electronically verify, with respect to visits conducted as part of personal care services or home health care services, the following:

  • Type of service was performed
  • Individual receiving the service
  • Date of the service being provided
  • Location of service delivery
  • Person providing the service
  • Time the service begins and ends

Section 1903(l)(2) also requires states to provide for a stakeholder process to allow input into the state’s implementation of the EVV requirement from providers of PCS and home health services, beneficiaries, family caregivers and other stakeholders.

No. There is no mandate for that. States have significant discretion to choose the EVV system as per their needs. However, it should collect all of the statutorily mandated information on personal care and home health care services that requires an in-home visit by a care provider. Centers for Medicare & Medicaid Services (CMS) does not endorse or recommend any specific type of EVV system.

The following is a high level summary of anticipated changes with the implementation of EVV:

Things that will not changeThings that will change
Member choice of providerElimination of paper timesheets
Availability of servicesUse of EVV devices
Member choice of individual direct care workerHow member/representative signature is collected
How services are providedVerification is required by member/representative at the end of every visit/shift
Where services are provided

21st Century Cures Act’s timelines for State implementation of the EVV requirements is as follows:

  • Deadline to Implement EVV for Personal Care Services Delayed until 2021
  • Personal Care: January 1, 2021
  • Home Health Care: January 1, 2023

Can’t find the answer you’re looking for?

EVV State Guide

CareSmartz360 EVV Ready
  • Caregivers Tracking
  • Clock-in, Clock-out
  • Manage Schedules
  • Telephony
  • Ensure Compliance & Regulation
  • GPS Enabled Caregiver Mobile App

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