Pennsylvania's Trusted EVV +
Home Care Software Solution

• Pennsylvania Medicaid-compliant EVV integrated into an effective home care software solution captures and transmits client & caregiver signatures, visits beginning & end times, and tracks the GPS location.
• Plan care visit notes on the mobile device of your choice.
• Easy view of caregiver schedules.
• Provide a color-coded view of visit status through "live monitor visits."
• Automatic billing and payroll completion after visits.
• Ease of use and customer service.

The soft launch period is the time for provider agencies, clients, and caregivers to adapt to EVV system use without claim impacts. During the soft launch period, provider agencies are required to use the DHS Sandata EVV system or an Alternate EVV system that interfaces with DHS Aggregator. During this time, DHS generates reports to see which percent of required claims failed to meet EVV requirements. The soft launch period began in October 2019 and ended on June 30, 2020.

A home care license helps agencies and caregivers assist clients with the following tasks, which may be:

• Assistance with self-administered medications
• Personal care (assistance with dressing, personal hygiene, and feeding)
• Homemaking (assistance with housekeeping, meal planning & household tasks, transportation, and shopping).
• Companionship and other non-skilled services
• Respite care (assistance and support to the family)
• Limited medical tasks like catheter care or dressing wounds.

Yes, you can use an EVV solution of your choice from a third-party provider. However, you may be required to go through the pre-defined channel of the state or aggregator to implement EVV. The State of Pennsylvania is currently working with Sandata and DXC to integrate with HHAeXchange.

Live-in care means having a fully trained caregiver live with the client in their home. The live-in caregiver supports the client's specific needs to keep them comfortable and independent at home.

Under the Pennsylvania law, an employer must pay for travel time, especially if the employee has to report to the employer's establishment to clock-in, load up, etc. If the employee leaves directly from place of residence to the job site- it is not paid time.

According to Pennsylvania Minimum Wage Act or Fair Labor Standards Act, home care workers must receive pay for the hours worked in excess of 40 in a workweek at a rate not less than 1.5 times of their regular rate of pay.

Yes, your agency will be the billing provider. The caregiver will not be billing Pennsylvania Medicaid directly. All claims will still be mandated to be billed from the agency.

Yes, the objective of an electronic visit verification system is to reduce the need for managing paper timesheets manually. The use of an EVV-compliant home care software like CareSmartz360 in Pennsylvania will eliminate the need for caregivers to use paper timesheets for reporting.

CareSmartz360- the home care software solution speeds up the billing processing time and reduces repetitive manual tasks. It:

• Automates and tracks invoices.
• Facilitates easy QuickBooks Export through Open APIs.
• Splits the bill for two different payers.
• Customizes invoice format according to payer requirements.
• Facilities state-wise Medicaid billing.
• Offers unified claim submissions, payments, and electronic billing.

Switching from an old home care software to CareSmartz360 is effortless- all thanks to open APIs, making it an ideal migration tool. These make transition hassle-free and onboarding easy. You can connect CareSmartz360 with any existing tool like QuickBooks, Paychex, Waystar, etc.