An all-in-one home care software to meet Pennsylvania's EVV standards and ease home care management.
CareSmartz360, our advanced home care software, is integrated with a Pennsylvania approved aggregator. It has a telephony & GPS-Enabled Mobile App solution to assist Medicaid- enforcing businesses in meeting state EVV requirements. Our EVV solution enables agencies to streamline operations and ensure compliance with easy-to-use features.
Pennsylvania has mandated the implementation of an Electronic Visit Verification (EVV) system for Medicaid-funded Personal Care Services (PCS). The Pennsylvania EVV implementation timeline is as follows:
Department of Human Services (DHS) finalized business rules.
Published technical specifications.
Offered provider training through phase-in system use.
Pennsylvania EVV system began after the official ‘soft launch.’
Full EVV implemented as per the 21st Century Cures Act.
It's easy to get caught up in the routine of caring for clients, managing caregivers, and collecting payer reimbursements in Pennsylvania. As a home care business owner, you might feel like you don't have time to stay up-to-date on state laws and regulations. Here are some common state laws you need to be aware of:
Using a home care management software can make your life easier. The GPS-enabled technology can help Pennsylvania Home Care Agencies verify and keep track of caregiver billing and payroll. Caregiver training helps caregivers expand their skills and lets them learn anywhere and anytime!
Responsively designed and feature-rich apps to seamlessly run your home care agency on the go.
GPS-enabled app to seamlessly manage caregiver visits.
Increase agency staff productivity and organize daily activities on-the-go.
CareSmartz360 is a trusted partner for Pennsylvania home care agencies looking to scale their operations while meeting state laws and regulations, including EVV standards.
The soft launch period is the time for provider agencies, clients, and caregivers to adapt to EVV system use without claim impacts. During the soft launch period, provider agencies are required to use the DHS Sandata EVV system or an Alternate EVV system that interfaces with DHS Aggregator. During this time, DHS generates reports to see which percent of required claims failed to meet EVV requirements. The soft launch period began in October 2019 and ended on June 30, 2020.
A home care license helps agencies and caregivers assist clients with the following tasks, which may be:
Yes, you can use an EVV solution of your choice from a third-party provider. However, you may be required to go through the pre-defined channel of the state or aggregator to implement EVV. The State of Pennsylvania is currently working with Sandata and DXC to integrate with HHAeXchange.
Live-in care means having a fully trained caregiver live with the client in their home. The live-in caregiver supports the client's specific needs to keep them comfortable and independent at home.
Under the Pennsylvania law, an employer must pay for travel time, especially if the employee has to report to the employer's establishment to clock-in, load up, etc. If the employee leaves directly from place of residence to the job site- it is not paid time.
According to Pennsylvania Minimum Wage Act or Fair Labor Standards Act, home care workers must receive pay for the hours worked in excess of 40 in a workweek at a rate not less than 1.5 times of their regular rate of pay.
Yes, your agency will be the billing provider. The caregiver will not be billing Pennsylvania Medicaid directly. All claims will still be mandated to be billed from the agency.
Yes, the objective of an electronic visit verification system is to reduce the need for managing paper timesheets manually. The use of an EVV-compliant home care software like CareSmartz360 in Pennsylvania will eliminate the need for caregivers to use paper timesheets for reporting.
CareSmartz360- the home care software solution speeds up the billing processing time and reduces repetitive manual tasks. It:
Switching from an old home care software to CareSmartz360 is effortless- all thanks to open APIs, making it an ideal migration tool. These make transition hassle-free and onboarding easy. You can connect CareSmartz360 with any existing tool like QuickBooks, Paychex, Waystar, etc.
Our users reported 95% customer satisfaction in 2024. Schedule a personal walkthrough to see CareSmartz360, home care software in action.
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