Oklahoma’s Trusted
Home Care Software Solution

CareSmartz360, an all-in-one home care software solution, is planning to join hands with agencies to help meet Oklahoma’s EVV standards, laws, and operational needs.

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Oklahoma EVV Home Care Software Solution

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    Make Medicaid Claims and
    EVV Compliance Simple

    EVV Model: Open Model | Aggregator: Undecided |
    CareSmartz360 EVV Solution: Coming Soon
    Implementation Deadline: January 01, 2021

    CareSmartz360 is working closely with Oklahoma to meet the state’s EVV requirements and become fully compliant. Our cloud-based home care software includes Telephony & GPS-Enabled Mobile App features to assist Medicaid enforcing providers in delivering quality care with easy-to-use features.

    • GPS-Enabled Mobile App
    • Caregiver Tracking
    • Automated Billing
    • Robust Reporting
    • Open APIs
    • Smart Telephony
    • Manage Schedules
    • Point of Care Documentation
    • Easy Migration
    • Award-Winning Support

    See how CareSmartz360 can help your agency

    Understanding Oklahoma’s Electronic Visit Verification

    Section 12006(a) of the 21st Century Cures Act mandates states to implement EVV for Medicaid personal care services (PCS) and the home health services requiring in-home provider visits.

    The Centers for Medicare and Medicaid services approved Oklahoma for EVV Good Faith Extension Request Approval effective from November 6, 2019.

    While the final implementation deadline is yet to be determined, home care agencies must be prepared well ahead of time to escape claim denials and penalties.

    Oklahoma's Home Care Regulations & Facts

    Do you know?

    Home Services Division staff regulates Oklahoma's home care industry, ensures compliance with minimum standards, and provides quality care. The state has enacted several rules and regulations to protect the interests of senior citizens who wish to grow old in the comforts of their homes. Some of which are:

    • The No Surprises Act protects people covered under group and individual health plans from receiving surprise medical bills when receiving emergency services.
    • Home care providers are not required to provide vacation leave. However, they must comply with their established policies when implementing one.
    • Workers in Oklahoma may implement a use-it-or-lose-it policy. Workers may use their vacation time by a set date as long as they have a reasonable time for using their vacation time.
    • Oklahoma has no laws regarding overtime, but home care agencies must comply with Federal regulations. The workers must be paid overtime at a rate of 1.5 times for all hours worked over 40 in a workweek.
    • Caregiver training in Oklahoma is mandatory. The Professional Association of Caregivers recommends an 8-hour Certification Course for in-home caregivers.

    Using home care management software can make your life easier and help Oklahoma Home Care Agencies verify and keep track of caregiver billing and payroll. Caregiver training helps caregivers expand their skills and lets them learn anywhere and anytime!

    Get in Touch to Know More

    Home Care Regulations & Facts

    A User-Friendly Mobile EVV Solution for Oklahoma

    Responsively designed and feature-rich apps to seamlessly run your home care agency on the go.

    Caregiver App

    GPS-enabled app to seamlessly manage caregiver visits.

    • Multilingual Support
    • Electronic Visit Verification
    • Easy Clock-In/Clock-Out
    • Verify Visits at the Point of Care
    • View Care Plans on the Go
    • Shift Tasks & Shift Status
    • Offline Mode & Alerts
    Mobile EVV Solution for Home Care Agencies

    Mobile App for
    Agency Staff

    Increase agency staff productivity and organize daily activities on-the-go.

    • Electronic Visit Verification
    • Easy Calendar View
    • Real-time Communication
    • Streamline Client Management
    • Simplify Caregiver Management
    • Easy Information Access
    • Easy to Use

    All-in-One Homecare Management Solution For Oklahoma

    CareSmartz360 is a trusted partner for Oklahoma home care agencies looking to scale their operations while meeting state laws and regulations.

    CareSmartz360 Home Care Management Solution

    Solutions Tailored for Diverse Home Care Agency Users

    A Complete Guide to Home Care in Oklahoma

    • Oklahoma Home Care Laws & Regulations
    • State's Care Plan & Medication Management Regulations
    • Home Care Staff Screening & Training Requirements
    • EVV Mandates and Medicaid Coverage Laws
    • Challenges Faced by Agencies in Oklahoma
    • How CareSmartz360 Helps Overcome These Challenges?
    Guide To Home Care In Oklahoma
    Guide To Home Care In Oklahoma

    FAQs: Home Care in Oklahoma

    Home Services Division regulates Personal Care Services (PCS) in Oklahoma with the purpose of ensuring and monitoring compliance of the minimum criteria for the maintenance, issuance, and renewal of the home care agency licenses.

    The following is a high level summary of anticipated changes that home care agencies may witness after the implementation of EVV:

    Things that Stay the Same Things that Will be Different
    Member choice of provider Elimination of paper timesheets
    Availability of services Use of EVV devices
    Member choice of individual direct care worker How member/representative signature is collected
    How services are provided Verification is required by member/representative at the end of every visit/shift

    The key technologies that help in implementing EVV to capture visit and care delivery information, right at the services location are:

    • Mobile Visit Verification (MVV)- A GPS-enabled mobile application that’s downloaded on a tablet or a smartphone.
    • Telephony Visit Verification (TVV)- A System that’s assessed through a toll-free number, which is accessible 24 hours a day, 7 days a week.

    Currently, you cannot use the CareSmartz360 EVV system for your homecare business in TOklahoma. However, we are working closely with Oklahoma to meet the state’s EVV requirements. We’ll keep you updated regarding any updates regarding the integration with the state EVV aggregator.

    The No Surprises Act was signed in 2020. It came into effect on January 01, 2022, for most consumers in individual and group health insurance plans. This act is designed to protect patients from surprise bills for emergency services.

    Home care providers must pay their non-exempt employers semimonthly on their regular paydays, which the home care provider chooses in advance. The providers must choose the payday, which must be within 11 days of the end of the pay period. They should give their workers a statement of deductions from their pay.

    Oklahoma is an at-will state, meaning the home care provider may terminate a worker anytime for any reason. However, one exception to this rule is that the cause must not be discriminatory.

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