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Home Care Software Partner

#1 Home care management software to ease EVV and transform the way you provide care.

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New Jersey EVV Home Care Software Solution

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Make Medicaid Claims and
EVV Compliance Simple

EVV Model: Open Model | Aggregator: HHAeXchange/ CareBridge |
CareSmartz360 EVV Solution: Available
Implementation Deadline: January 01, 2021

CareSmartz360, a leading home care software, is integrated with a New Jersey-approved aggregator. Telephony & GPS-Enabled Mobile App solution assists Medicaid- enforcing businesses in meeting state EVV requirements. Our EVV solution enables agencies to streamline operations and ensure compliance with easy-to-use features.

  • HIPAA & EVV Compliant
  • Smart Telephony
  • Manage Schedules
  • Automated Billing
  • Robust EVV Reporting
  • Open APIs
  • GPS-Enabled Mobile App
  • Caregiver Tracking
  • Error-Free Medicaid Claim Submission
  • Point of Care Documentation
  • Easy Migration
  • Award-Winning Support

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Understanding New Jersey’s Electronic Visit Verification

The NJ Division of Medical Assistance and Health Services (DMAHS) was set to implement an EVV system that met state and federal requirements in 2021. After a rigorous vendor selection process, an official contract was awarded to HHAeXchange.

January 01, 2021

NJ implemented their EVV system for personal care assistance, MLTSS home-based supportive care, and DDD in-home respite.

The 21st Century Cures Act required agencies to select an EVV system that electronically verifies their information.

New Jersey's Home Care Regulations & Facts

Do you know?

New Jersey is one of the states that do not license or regulate the private pay and home care industry. These agencies do not work under the federal or state contract but assist families that shoulder these costs alone. Some of the laws and regulations for caregivers/employers in New Jersey are:

  • Unlike other states, New Jersey allows employees 1 hour of earned sick leave for every 30 hours they work, up to 40 hours each year. Home care providers may also establish policies that provide extra leave time.
  • Wrongful termination is unlawful in New Jersey, and home care providers cannot fire workers without any reason.
  • The New Jersey Family Leave Act (NJFLA) requires employers with at least 30 or more home care workers to take unpaid leave for 12 weeks in 24 months. The reason may be the birth or adoption of a child or to care for a family member with a severe condition.
  • New Jersey requires home care agencies to provide a minimum of 8 hours of training to the caregivers, which may extend to 76 hours.
  • New Jersey has enacted the “Ban the Box” Act. This act prohibits a covered home care provider from stating that they will not consider an applicant with an arrest or conviction.

A home care management software can help you abide by New Jersey’s non-medical industry laws. With GPS technology, billing, payroll, leaves, and caregiver training can be quickly undertaken.

See how CareSmartz360 helps meet New Jersey's strict laws & regulations!

Home Care Regulations & Facts

A User-Friendly Mobile EVV Solution for New Jersey

Responsively designed and feature-rich apps to seamlessly run your home care agency on the go.

CareSmartz360+
Caregiver App

GPS-enabled app to seamlessly manage caregiver visits.

  • Multilingual Support
  • Electronic Visit Verification
  • Easy Clock-In/Clock-Out
  • Verify Visits at the Point of Care
  • View Care Plans on the Go
  • Shift Tasks & Shift Status
  • Offline Mode & Alerts
Mobile EVV Solution for Home Care Agencies

Mobile App for
Agency Staff

Increase agency staff productivity and organize daily activities on-the-go.

  • Electronic Visit Verification
  • Easy Calendar View
  • Real-time Communication
  • Streamline Client Management
  • Simplify Caregiver Management
  • Easy Information Access
  • Easy to Use

All-in-One Homecare Management Solution For New Jersey

CareSmartz360 is a trusted partner for New Jersey home care agencies looking to scale their operations while meeting state laws and regulations, including EVV standards.

CareSmartz360 Home Care Management Solution

Solutions Tailored for Diverse Home Care Agency Users

FAQs: Home Care in New Jersey

Yes, home health agencies providing care services come under the EVV mandate. Suppose the agencies submit a claim for reimbursement without corresponding documentation through EVV after January 1, 2021. In that case, they may face denial of the claim.

The objective of an electronic visit verification system is to reduce the need for managing paper timesheets manually. This will also help eliminate caregivers' need to report to the agencies with paper timesheets.

Yes. The New Jersey Division of Medical Assistance and Health Services (DMAHS) allows agencies to select their preferred EVV system. However, this alternate EVV system must meet the 21st Century Cures Act requirements. It should be able to transmit data to the state aggregator- HHAeXchange.

Using home care software like CareSmartz360, the EVV system helps caregivers in tracking multiple visits to a client per day. Each caregiver has a unique identifier, and EVV records created by that identifier are caregiver-specific. The Electronic Visit Verification solution does not limit the number of services a client can receive in one day.

Chapter 166 of the Public Laws of 2018 created the New Jersey Caregiver Task Force to determine the availability of caregiver support services in NJ and provide recommendations for improving and expanding services.

The NJ Caregiver Task Force is asked to do three things, which are:

  • Conducting a Survey- The team identifies and surveys caregivers in NJ to develop caregiver characteristics.
  • Holding Listening Sessions- Receive caregiver reviews based on their experiences.
  • Compiling of Resources- Identify and collect an inventory of the existing state policies, programs, and resources available for adequate support of caregivers.

The New Jersey Wage Payment Law has separate packages to which the home care provider has agreed to offer different benefits, like payment of holidays, personal days, vacation, and reimbursement of certain expenses.

In NJ, the Opportunity to Compete Act, popularly known as the "Ban the Box" bill, restricts employers from asking about the applicant's criminal background during the initial stages of the application process. This law was enacted on March 01, 2015, and aimed to regularize the hiring process.

The Electronic Visit Verification solution built into a home care software like CareSmartz360 helps verify which caregivers have clocked in and clocked out on time and total billable hours spent on the shift. This helps sort confusions related to invoicing, settling disputes, and legal compliance.

Switching from an old home care software to CareSmartz360 is effortless- all thanks to open APIs, making it an ideal migration tool. These make transition hassle-free and onboarding easy. You can easily connect CareSmartz360 with any existing tool like QuickBooks, Paychex, Waystar, etc.

Can’t find the answer you’re looking for?

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Our users reported 95% customer satisfaction in 2021. Schedule a personal walkthrough to see CareSmartz360 in action.

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