Kentucky’s Trusted EVV +
Home Care Software Partner

Section 1903(l)(5)(A) provides that the system must be able to electronically verify, with respect to visits conducted as part of personal care services or home health care services, the following:

• Which type of service was performed
• Who is the individual receiving the service
• What is the date of the service being provided
• What is the location of service delivery
• Who is the person providing the service
• At what time the service begins and ends

Section 1903(l)(2) also requires states to provide for a stakeholder process to allow input into the state’s implementation of the EVV requirement from providers of PCS and home health services, beneficiaries, family caregivers and other stakeholders.

Electronic visit verification solution verifies a caregiver's location, hours of work for payroll and billing, helps with Medicaid reimbursements, curbs fraud, and ensure transparency in care quality with continuous tracking and monitoring caregiver visits to help home care agencies facilitate caregiving.

• Accessible from any location and any smart device with an internet connection and web browser
• Allows for manual data entry and edits when necessary
• Automatically checks for Medicaid Excluded individuals who cannot be hired.
• Eliminates the need for most manual data entry
• GPS verification of services meets Federal Cures Act requirements
• More accurate data than manual timesheets
• Real-time access to workers, participants, and their services
• Reduces errors and overlaps, minimizing staff time for corrections
• Reduces lag time for reports

CareSmartz360 can be used as an EVV solution in Kentucky. It offers simplified data migration, award-winning support and 1:1 training to make a shift from an existing EVV-compliant home care software.

No. The state does not have laws regarding bathroom breaks. However, all caregivers in Kentucky must get reasonable and adequate bathroom breaks as per the federal laws and regulations put out by the Occupational Safety and Health Administration (OSHA).

If the home care provider does not follow Kentucky break laws and fails to allow home care workers to take mandated rest periods, employees have the right to contact the Kentucky’s division responsible for hours, mediation, and wages.

No. Kentucky does not regulate time off benefits like:

• Sick days
• Vacation time
• Paid time off
• Holidays

Real-time updates and streamlined processes help caregivers enhance their quality of care. With home care software like CareSmartz360, caregivers can get quick insights into their upcoming shifts and leverage offline mode to enhance data synchronization.

With one dashboard, caregivers may:

• View upcoming shifts or an ongoing shift
• Perform clock-in/ clock-out
• View appointments for the day, their task list, and patient data easily.
• Work on disconnected/ offline mode
• Schedule detail screen to perform schedule-related operation

Business operations can be simplified by utilizing CareSmartz360, a home care management software. With the use of GPS-enabled technology, Kentucky Home Care Agencies may quickly check and keep track of caregiver training, visits, scheduling, billing, payroll, leave policies, and more while being EVV compliant.

Switching from an old home care software to CareSmartz360 is effortless- all thanks to open APIs, making it an ideal migration tool. These make the transition hassle-free and onboarding easy. You can connect CareSmartz360 with any existing tool like QuickBooks, Paychex, Waystar, etc.