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Home Care Software Partner

#1 Home care management software to ease EVV and transform the way you provide care.

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Wisconsin EVV Home Care Software Solution

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Make Medicaid Claims and
EVV Compliance Simple

EVV Model: Open Model | Aggregator: Sandata |
CareSmartz360 EVV Solution: Available
Implementation Deadline: January 01, 2021

Integrated with Sandata in Wisconsin, our cloud-based home care software has Telephony & GPS-Enabled Mobile App features to assist Medicaid-enforcing businesses in meeting state EVV requirements. CareSmartz360’s EVV solution enables agencies to streamline operations and ensure compliance with easy-to-use features.

  • HIPAA & EVV Compliant
  • Smart Telephony
  • Manage Schedules
  • Automated Billing
  • Robust EVV Reporting
  • Open APIs
  • GPS-Enabled Mobile App
  • Caregiver Tracking
  • Error-Free Claim Submission
  • Point of Care Documentation
  • Easy Migration
  • Award-Winning Support

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Understanding Wisconsin’s Electronic Visit Verification

All PCW home care organizations, including those that employ live-in employees, must comply with EVV regulation starting on January 1, 2022, according to the Wisconsin Department of Health Services (DHS). PCWs who are not compliant will not be reimbursed for their services.

Affected Programs

The EVV requirement in Wisconsin applies to all personal care and home health services, including those offered by:

  • Medicaid and BadgerCare Plus fee-for-service
  • BadgerCare Plus and Medicaid SSI HMOs
  • Family Care and Family Care Partnership
  • IRIS (Include, Respect, I Self-Direct)

Wisconsin's Home Care Regulations & Facts

Do you know?

Wisconsin is among the more affordable U.S. states to live in. Additionally, Wisconsin residents have access to a wide range of high-quality long-term care options, including a large number of home care organizations that offer non-medical services to help seniors age in place. However, the pandemic, the growing elder population, the caregiver shortage, and changing home care regulations greatly impact the home care landscape.

  • According to the AARP website, 54.4% of facilities are dealing with staffing shortages in nurses and aides.
  • The regular Medicaid program covers transportation services by reimbursing rides using public transportation, non-emergency ambulances, and specialized motor vehicles.
  • Since 2017, increases haven't been enough to make salary and benefits competitive, which has resulted in caregiver turnover. Wage rates have been flat for almost ten years.
  • Wisconsin’s Family Medical Leave Act (FMLA) grants unpaid time off for a worker's significant health condition, a parent's, child's, or spouse's serious health condition, or for the birth or adoption of a child.
  • There are no specific mandates for holiday leave, nursing mother breaks, or meal breaks.
  • It is mandatory for home care aides to finish 15 hours of continuing education each year, fulfilling all or part of DHS 83.25 and DHS 88.04(5) regulations.

Your Wisconsin home care agencies can be equipped to constantly combat caregiver shortages and turnover while also adhering to state EVV, pay, reimbursement, and wage laws. How? - by using a home care management solution. Additionally, the agencies can ensure that their demands for billing, care plans, and other operational requirements are met.

See how CareSmartz360 helps meet Wisconsin's strict laws & regulations!

Home Care Regulations & Facts

A User-Friendly Mobile EVV Solution for Wisconsin

Responsively designed and feature-rich apps to seamlessly run your home care agency on the go.

CareSmartz360+
Caregiver App

GPS-enabled app to seamlessly manage caregiver visits.

  • Multilingual Support
  • Electronic Visit Verification
  • Easy Clock-In/Clock-Out
  • Verify Visits at the Point of Care
  • View Care Plans on the Go
  • Shift Tasks & Shift Status
  • Offline Mode & Alerts
Mobile EVV Solution for Home Care Agencies

Mobile App for
Agency Staff

Increase agency staff productivity and organize daily activities on-the-go.

  • Electronic Visit Verification
  • Easy Calendar View
  • Real-time Communication
  • Streamline Client Management
  • Simplify Caregiver Management
  • Easy Information Access
  • Easy to Use

All-in-One Homecare Management Solution For Wisconsin

CareSmartz360 is a trusted partner for Wisconsin home care agencies looking to scale their operations while meeting state laws and regulations, including EVV standards.

CareSmartz360 Home Care Management Solution

Solutions Tailored for Diverse Home Care Agency Users

FAQs: Home Care in Wisconsin

The complete data that must be captured during a visit is:

  • The type of service performed
  • The full name of the individual receiving the service
  • The full name of the individual providing the service
  • The specific date the service was provided
  • The physical address (location) where the service was provided
  • The time the service begins and ends

Wisconsin has announced that it will deny claims for services provided without EVV compliance. To avoid your agency being at risk of claim denials, it is vital to have a robust system that integrates EVV into claims generation.

The Department of Health Services Division of Quality Assurance licenses and regulates personal care organizations that offer non-medical in-home services in Wisconsin. The DQA also examines complaints against PCAs and conducts regular and unscheduled inspections.

Through the IRIS waiver or Wisconsin Medicaid's Family Care and Family Care Partnership programs, seniors and handicapped adults may get assistance paying for in-home care. The PACE program may also entitle Milwaukee, Racine, or Waukesha County residents to in-home services.

Since 2018, inflation has increased by 4%, while median wages for direct care workers have been limited to only 2.3% growth. Wage rates have been flat for almost ten years, leading to fewer caregivers working for agencies.

Home care professionals are not required by state or federal law to be completely vaccinated, although some organizations have their own policies regarding vaccination and the use of personal protective equipment.

Depending on the amenities offered in addition to hourly compensation and whether roles are for companion care or nursing aides, caregiving pay ranges from $8 to $14 per hour. Many senior care providers also offer incentives and bonuses.

The maximum rate for non-taxable mileage reimbursement is set and updated annually by the federal government to $0.625.

You can simplify your life by utilizing CareSmartz360 home care management software. With the use of GPS-enabled technology, Wisconsin Home Care Agencies may quickly check and keep track of caregiver training, visits, scheduling, billing, payroll, leave policies, and more while being EVV compliant.

CareSmartz360 can be used as an EVV solution in Wisconsin. Switching from an old home care software to CareSmartz360 is effortless- all thanks to open APIs, making it an ideal migration tool. These make transition hassle-free and onboarding easy. You can easily connect CareSmartz360 with any existing tool like QuickBooks, Paychex, Waystar, etc.

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