Pennsylvania electronic visit verification (EVV) software

Leading Pennsylvania Electronic Visit Verification (EVV) software to ensure compliance and streamline visit management.

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    Meet Pennsylvania EVV requirements with confidence

    EVV Model: Open Model | Aggregator: Sandata/ HHAeXchange/NETSMART |
    CareSmartz360 EVV Solution: Available
    Implementation Deadline: January 01, 2021

    CareSmartz360, our advanced home care software, is integrated with a Pennsylvania approved aggregator. It has a telephony & GPS-Enabled Mobile App solution to assist Medicaid- enforcing businesses in meeting state EVV requirements. Our EVV solution enables agencies to streamline operations and ensure compliance with easy-to-use features.

    • HIPAA & EVV Compliant
    • HIPAA & EVV Compliant
    • Smart Telephony
    • Manage Schedules
    • Automated Billing
    • Robust EVV Reporting
    • Open APIs
    • GPS-Enabled Mobile App
    • Caregiver Tracking
    • Error-Free Claim Submission
    • Point of Care Documentation
    • Easy Migration
    • Award-Winning Support

    Request CareSmartz360 EVV solution information

    Understanding Pennsylvania's Electronic Visit Verification

    Pennsylvania has mandated the implementation of an Electronic Visit Verification (EVV) system for Medicaid-funded Personal Care Services (PCS). The Pennsylvania EVV implementation timeline is as follows:

    April 2019

    Department of Human Services (DHS) finalized business rules.

    June 2019

    Published technical specifications.

    September 2019

    Offered provider training through phase-in system use.

    October 2019

    Pennsylvania EVV system began after the official ‘soft launch.’

    January 2020

    Full EVV implemented as per the 21st Century Cures Act.

    Learn more about Pennsylvania's EVV

    What are the home care regulations & EVV rules in Pennsylvania?

    It's easy to get caught up in the routine of caring for clients, managing caregivers, and collecting payer reimbursements in Pennsylvania. As a home care business owner, you might feel like you don't have time to stay up-to-date on state laws and regulations. Here are some common state laws you need to be aware of:

    • The average pay rate for a caregiver in Pennsylvania is $13/hr. The hourly rate for services varies from $11-$16.
    • To be a caregiver, one must be a Pennsylvania resident and be over 18. A minimum of 8 hours of training and certifications are required.
    • All Pennsylvania workers must work for a minimum of 40 hours in a week. The live-out employees must be paid 1.5x their hourly rate for the overtime hours.
    • Live-in caregivers are not entitled to overtime pay.
    • Caregivers can take an uninterrupted paid 10- minute rest break for every four consecutive hours they work and an uninterrupted paid 30-minute meal break after 5 hours.
    • Caregivers are reimbursed for the miles driven at the rate of 62.5 cents per mile and covers miles driven by the employees while on the job.

    Using a home care management software can make your life easier. The GPS-enabled technology can help Pennsylvania Home Care Agencies verify and keep track of caregiver billing and payroll. Caregiver training helps caregivers expand their skills and lets them learn anywhere and anytime!

    See how CareSmartz360 helps meet Pennsylvania's strict laws & regulations!

    Mobile EVV solutions for Pennsylvania home care agencies

    Responsively designed and feature-rich apps to seamlessly run your home care agency on the go.

    CareSmartz360+
    Caregiver App

    GPS-enabled app to seamlessly manage caregiver visits.

    • Multilingual Support
    • Electronic Visit Verification
    • Easy Clock-In/Clock-Out
    • Verify Visits at the Point of Care
    • View Care Plans on the Go
    • Shift Tasks & Shift Status
    • Offline Mode & Alerts
    Mobile App

    Mobile App for
    Agency Staff

    Increase agency staff productivity and organize daily activities on-the-go.

    • Electronic Visit Verification
    • Easy Calendar View
    • Real-time Communication
    • Streamline Client Management
    • Simplify Caregiver Management
    • Easy Information Access
    • Easy to Use
    See CareSmartz360 mobile app in action

    All-in-one home care management and EVV software for Pennsylvania

    CareSmartz360 is a trusted partner for Pennsylvania home care agencies looking to scale their operations while meeting state laws and regulations, including EVV standards.

    CareSmartz360 Home Care Management Solution
    Schedule a quick demo for your agency

    Solutions Tailored for Diverse Home Care Agency Users

    Pennsylvania EVV and home care compliance guide

    • Pennsylvania's Home Care Laws & Regulations
    • State's Care Plan & Medication Management Regulations
    • Home Care Staff Screening & Training Requirements
    • EVV Mandates and Medicaid Coverage Laws
    • Ways of Growing a Home Care Business in Pennsylvania
    • How Can CareSmartz360 Empower Businesses in Pennsylvania?
    Download Guide
    Pennsylvania Home Care Guide

    Common questions about Pennsylvania EVV

    Electronic Visit Verification (EVV) in Pennsylvania is a system used by home care agencies to verify Medicaid-funded visits by capturing key details such as caregiver, client, service type, date, time, and location. It is required under EVV mandates in Pennsylvania and integrates with the state aggregator (Sandata/DHS) to support Pennsylvania Medicaid EVV compliance, reduce claim denials, and ensure accurate billing through a compliant Pennsylvania EVV system.

    Pennsylvania Medicaid EVV requires providers to electronically verify visits before submitting claims to ensure compliance and proper reimbursement.

    Pennsylvania EVV vendors are approved providers offering compliant EVV solutions that integrate with the state aggregator.

    A compliant Pennsylvania electronic visit verification system should:

    • Capture caregiver & client signatures
    • Track visit start/end times and GPS location
    • Provide real-time visit monitoring
    • Support automated billing and payroll

    The EVV implementation in Pennsylvania included a soft launch period (Oct 2019–June 2020) to allow providers to adopt EVV systems without impacting claims.

    Yes, agencies can use third-party EVV software in Pennsylvania, provided it integrates with the DHS aggregator and meets compliance requirements.

    The best EVV software in Pennsylvania should:

    • Meet Pennsylvania EVV requirements
    • Integrate with Sandata/DHS aggregator
    • Offer real time GPS tracking
    • Support billing & reporting

    An EVV app in Pennsylvania allows caregivers to clock in/out via mobile devices, ensuring real-time visit verification & compliance.

    CareSmartz360 provides a complete EVV solution in Pennsylvania, helping agencies manage scheduling, billing & visit tracking while ensuring compliance.

    CareSmartz360 simplifies billing by:

    • Automating invoices
    • Supporting Medicaid billing
    • Enabling payer specific customization
    • Providing reporting & analytics

    CareSmartz360 offers seamless migration from existing Pennsylvania EVV software systems with open APIs and easy onboarding.

    Upgrade to Smarter, More Efficient Home Care Software

    Our users reported 95% customer satisfaction in 2025. Schedule a personal walkthrough to see CareSmartz360, home care software in action.

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